How the hours calculator works
Clocked works like the paper time card it replaces. For each day you enter a clock-in time, a clock-out time and any unpaid break; Clocked computes the day's hours, adds the week up, and shows the total both ways payroll uses it — hours:minutes and decimal hours. Cross midnight on a night shift? It notices and counts it correctly.
Clock in, clock out and unpaid break for each day you worked. "Copy Mon → Fri" fills a regular schedule in one tap.
Daily hours, the weekly total, decimal hours for payroll, and a regular-vs-overtime split past 40 hours.
Add your hourly rate for a gross-pay estimate, then print a signable timesheet, save a PDF or download a CSV.
How to calculate hours worked, by hand
The math behind every time card is the same three steps:
Example: you clock in at 8:30 AM, clock out at 5:15 PM, and take a 45-minute unpaid lunch. From 8:30 to 5:15 is 8 hours 45 minutes; subtract the 45-minute break and you worked 8 hours — 8.00 in decimal. Do that for each day, add the days together, and you have your week.
The fiddly parts are the ones people get wrong on paper: converting minutes to decimals (45 minutes is 0.75 hours, not 0.45), shifts that cross midnight, and remembering which breaks were unpaid. Those are exactly the parts Clocked automates.
Overtime and time and a half
Under the US federal FLSA, non-exempt employees earn overtime at 1.5× their regular rate — "time and a half" — for hours worked beyond 40 in a workweek. At $20/hour, every overtime hour pays $30. Clocked splits your weekly total at the threshold automatically and prices the two buckets separately in the pay estimate.
- The threshold is adjustable — some jobs and agreements use a different weekly trigger, and you can also use it to track hours against a target.
- Some states add daily overtime. California, for example, requires 1.5× after 8 hours in a single day and double time after 12. If you're in one of those states, your real overtime can be higher than a weekly-only split shows.
- Double time (2×) applies in some contracts for holidays, Sundays or long shifts — switch the multiplier if that's your situation.
This calculator is an estimate to check your paycheck against, not legal or payroll advice — your contract, state law and employer policy decide what you're actually owed.
Minutes to decimal hours — payroll conversion chart
Payroll systems multiply decimal hours by your hourly rate, so 8 hours 45 minutes must become 8.75 — never 8.45. The conversion is simply minutes ÷ 60:
| Minutes | Decimal | Minutes | Decimal |
|---|---|---|---|
| 5 min | 0.08 | 35 min | 0.58 |
| 10 min | 0.17 | 40 min | 0.67 |
| 15 min | 0.25 | 45 min | 0.75 |
| 20 min | 0.33 | 50 min | 0.83 |
| 25 min | 0.42 | 55 min | 0.92 |
| 30 min | 0.50 | 60 min | 1.00 |
Time clock rounding and the 7-minute rule
Many employers round punches to the nearest quarter hour, which US regulations allow as long as the rounding is neutral over time. The quarter-hour version is known as the 7-minute rule: 7 minutes or less rounds down, 8 minutes or more rounds up.
| You punch | Recorded as | Why |
|---|---|---|
| 7:53 – 8:07 | 8:00 | within 7 min of 8:00 |
| 8:08 – 8:22 | 8:15 | 8+ min past 8:00 rounds up |
| 4:53 – 5:07 PM | 5:00 PM | same rule at clock-out |
Set Clocked's rounding option to match your employer's system (5, 6 or 15 minutes — 6-minute rounding gives clean tenths of an hour) and your total will line up with the official time clock instead of drifting a few minutes from it.
Your timesheet stays on your device
Your work schedule is nobody's business but yours — it reveals when you're home, when you're not, and what you earn. Clocked is built so that data cannot leave your device: it's a static page with no backend, no account and no database. Your times are processed by JavaScript in your own browser tab and saved only to your browser's local storage so the week survives a refresh — never transmitted, never stored on a server, wiped instantly with the Clear week button. Once loaded, Clocked even works offline: install it on your phone and total your hours in the break room with no signal.
Frequently asked questions
How do I calculate hours worked?
Subtract your clock-in time from your clock-out time, then subtract unpaid breaks. For example: 8:30 AM to 5:00 PM is 8.5 hours; minus a 30-minute lunch leaves 8 hours worked. Clocked does this for every day, handles shifts that cross midnight, and adds the week up in both hours:minutes and decimal hours.
How is overtime calculated?
Under the US federal FLSA rule, non-exempt employees earn overtime at 1.5× their regular rate for hours worked beyond 40 in a workweek. Clocked splits your weekly total into regular and overtime hours at the threshold you set (40 by default) and applies your overtime multiplier to the pay estimate. Some states differ — California, for example, also requires daily overtime after 8 hours in a day — so check your state and contract.
What is time and a half?
Time and a half means 1.5× your normal hourly rate, the standard overtime premium in the US. If you earn $20/hour, time and a half is $30/hour. Ten overtime hours at that rate add $300 to your paycheck. Some employers pay double time (2×) for holidays or long shifts — you can set the multiplier in Clocked.
How do I convert minutes to decimal hours for payroll?
Divide the minutes by 60. So 15 minutes is 0.25 hours, 30 minutes is 0.50, and 45 minutes is 0.75. A total of 38 hours 45 minutes becomes 38.75 decimal hours — the format payroll systems multiply by your hourly rate. Clocked shows both formats automatically, and there is a full conversion chart on this page.
What is the 7-minute rounding rule?
US regulators allow employers to round punches to the nearest quarter hour: 7 minutes or less rounds down, 8 or more rounds up. A 7:53 AM punch becomes 8:00, while 8:08 becomes 8:15. Rounding must be neutral over time — it cannot always favor the employer. Clocked has an optional rounding setting (5, 6 or 15 minutes) so your totals can match how your employer's time clock rounds.
How does Clocked handle overnight shifts?
If your clock-out time is earlier than your clock-in time — say 10:00 PM to 6:00 AM — Clocked assumes the shift crossed midnight and adds 24 hours, so it counts as 8 hours and gets marked with an overnight badge. No special input is needed.
Is my timesheet uploaded or stored anywhere?
Never on a server. Clocked runs entirely in your browser — there is no account, no database, and your times are never transmitted anywhere. Your current week is saved in your own browser's local storage so it survives a page refresh, and the Clear week button wipes it instantly. Once loaded, the calculator even works offline.
Can I print or export my timesheet?
Yes. Print gives you a clean, signable timesheet with employee and manager signature lines — choose Save as PDF in the print dialog to get a PDF. You can also download the week as a CSV spreadsheet for Excel or Google Sheets, or copy a plain-text summary to paste into a message to your manager.
Clocked provides estimates for checking your own hours and pay — not legal, tax or payroll advice. Overtime rules vary by country, state and contract; your employer's records and your pay stub are the official ones.
